Hosting a Congress

HOST THE NEXT IAP CONGRESS

Resources For Hosting the a Future Congress:

1. Click Here to view or download a succinct, initial overview of information and requirements for hosting a Congress. 

2. Click Here to view or download the IAP Congress Handbook, the comprehensive reference guide for Divisions applying to host a future Congress. This should be read in full before submitting an application.

3. Click Here to view or download the Bid Checklist of what needs to be considered in your bid proposal. Please ensure the order of your bid follows the order of the bid checklist.

The Bid Process:

Divisions interested in hosting a future IAP Congress are invited to submit a formal bid proposal to the IAP Secretary six years prior to the proposed event. The bid proposal must follow the bid checklist provided in order of the items on the list.

Eligible bids are presented to the International Council at the next biennial Congress, preferably in person. All bids from European Divisions should be coordinated in advance with the European Society of Pathology. During the Congress, each bidding Division delivers a 15‑minute presentation to the International Council. When multiple bids are received, the order of presentation is determined by lottery. Divisions should coordinate with the IAP Secretary to confirm room arrangements and audiovisual requirements.

Following all presentations, the International Council selects the host venue through a secret ballot. If more than two bids are under consideration, successive rounds of voting are conducted until one Division achieves an absolute majority.

The leading venue then proceeds to a site visit conducted by at least two IAP officers. Hosts are responsible for travel and accommodation expenses associated with this visit. A final determination is made after the site visit report is reviewed.